Information for Current Fellows
Please follow these steps chronologically and fill in the application forms!
- Application for Travel Funding
- Approval of travel funding
- Application for Pre-Payment
- Application for Reimbursement
If you need help, please read our Guidelines for Reimbursement carefully! Each step will be explained there! If you have further questions, please contact the office for help.
Please send a booking request to firstname.lastname@example.org
We have developed a plan for using the desks on a rotating schedule in order to increase our capacities. Please indicate in your reply if you want to use the office from Monday-Friday or only on specific days during the week. If you want to use it part-time, please also indicate the days that you will be using.
If there are more requests than space available, we will set up a waiting list. Priority will be given to students from the years 2016-2019 who you are in the "writing phase" of their dissertation. Further priority criteria are confined apartments with no space to work, and kids living in your apartment.
We highly recommend to schedule an appointment for your thesis defense at least 2 months ahead. You will need to contact all members of your committee and find a date that suits all. Please let us know once you have fixed a date, and if you want to book the lecture hall at the Graduate School for this purpose.
As of September 2020, it is possible to have your dissertation defense online only, in person, and in hybrid mode (meaning that part of the commission is there in person, and the rest is joining online). Please ask the PhD office of your department for updated information, as these change frequently. When preparing for an online dissertation defense, we highly recommend to schedule an additional appointment with your commission to test the technical setup (15 minutes should do).
The certificates are issued by the PhD offices at the department. You need to publish your thesis, and you need to get the transcript and certificate from our programme before the certificate can be issued. It is usually possible to get an official confirmation after your dissertation defense from the PhD office, which you can use for applications.
You need to submit a credit point sheet for every activity in the modules of our curriculum to our office. We will then add the credit points, create a transcript, and the certificate. Please consider sending us your transcript at least 6-8 weeks before you need these documents. You can contact our office for support with this.